This privacy notice details what personal data we collect and use about you and your children and any other individual’s personal data that you supply us with in connection with the services we provide to you.

This privacy notice does not form part of the contract and we may update it at any time. What personal data do we collect? We collect, hold and use different types of personal information about you, your children and certain other individuals where that information is supplied to us for the provision of our services.

Personal information is information about an individual from which that person can be identified. There are “special categories” of more sensitive personal information which require a higher level of protection. Details of the exact types of personal information collected, stored and used are set out in our data map.

What we do with the data we collect from you. We only process data for the purpose we collected it for, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will tell you and we will explain the legal basis which allows us to do so. The reasons we have for using personal data are set out in our data map.

We are also required by our regulatory body to record information about your child’s development. We may also be required to keep information to comply with other regulations, safeguarding or insurance requirements. If you fail to provide certain information when requested, we may not be able to perform the contract we have entered with you, or we may be prevented from complying with our legal obligations (such as ensuring the health and safety of your children).

How will we use sensitive personal information? The reasons we have for using sensitive personal information are set out in the Data Map. We do not need your consent to use sensitive personal information if the processing is necessary to protect the vital interests of the data subject or of another person, where the data subject is physically or legally incapable of giving consent. For other circumstances, we may ask you for your written consent to allow us to process certain particularly sensitive data. If we do so, we will provide you with full details of the information that we would like and the reason we need it, so that you can carefully consider whether you wish to consent.

You should be aware that it is not a condition of your contract with us that you agree to any request for consent.

How is your data stored?

Paper records kept in locked storage Personal data is held on password-protected computer systems. Your contact details are held on password protected mobile devices. All data we hold is stored securely. We will keep you informed if there are any changes to how we store your data.

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